Process Leave Balance Audit — HR Automation
HR teams process thousands of employee documents yearly. Manual processing delays hiring and increases compliance risk.
Common Pain Points
- Slow hiring processes lose top candidates
- I-9 compliance violations cost $252-$2,507 per form
- Benefits enrollment errors frustrate employees
- Manual onboarding takes days instead of hours
What This Template Does
AI-powered extraction using gemini-2.5-flash. Part of 113 production-ready templates.
Capabilities
- Candidate Screening
- Compensation Analysis
- Document Processing
- Recruiting
- Policy
Output Schema
{
"$schema": "http://json-schema.org/draft-07/schema#",
"title": "Leave Balance Audit Output Schema",
"description": "Structured output schema for employee leave balance auditing",
"type": "object",
"required": [
"employee_name",
"employee_id",
"department",
"document_type"
],
"properties": {
"employee_name": {
"type": "string",
"description": "Full name of the employee"
},
"employee_id": {
"type": "string",
"description": "Unique
...Quick Start
See It In Action
Real extraction example showing input document and structured output.
EMPLOYEE LEAVE BALANCE REPORT Q4 2025 - Quarterly Review Report Generated: 2025-12-15 Report Period: October 1, 2025 - December 31, 2025 ═══════════════════════════════════════════════════════════════════ EMPLOYEE INFORMATION ═══════════════════════════════════════════════════════════════════ Employee Name: Jennifer Martinez Employee ID: EMP-2847 Department: Marketing Manager: David Chen Hire Date: 2019-06-15 Employment Status: Full-Time ═══════════════════════════════════════════════════════
{
"employee_name": "Jennifer Martinez",
"employee_id": "EMP-2847",
"department": "Marketing",
"manager": "David Chen",
"hire_date": "2019-06-15",
"leave_balances": {
"annual_leave": 37,
"sick_leave": 12,
"personal_leave": 3,
"floating_holiday": 2,
"comp_time": 16
},
"total_balance": 54,
"balance_unit": "days",
"accrual_details": {
"rate_per_period": 1.75,
"period_type": "monthly",
"accrued_ytd": 21,
"used_ytd": 3
},
"carryover": {
"amount": 19,
"expiration_date": "2026-03-31"
},
"pending_leave": {
"total_days": 0,
"requests": []
},
"audit_flags": {
"is_negative": false,
"exceeds_cap": true,
"no_leave_taken": true,
"high_pending": false,
"carryover_risk": true,
"discrepancy": false
},
"status": "FLAGGED",
"flag_reason": "Exceeds maximum accrual limit; carryover at risk of expiration",
"action_required": "Manager must schedule mandatory leave usage before Q1 2026 end",
"amount_over_limit": 7,
"last_leave_date": "2025-05-20",
"leave_liability": {
"amount": 22846.32,
"currency": "USD"
},
"report_date": "2025-12-15",
"report_period": "Q4 2025",
"document_type": "leave_balance_report"
}Employee with over-accrued leave balance exceeding policy limits. Demonstrates multiple audit flags including carryover at risk of expiration and no recent leave usage. Tests detection of compliance issues and liability calculations.
Related Templates
Frequently Asked Questions
What documents can Leave Balance Audit process?
The Leave Balance Audit template processes hr documents including various formats and layouts. See the instructions for specific document types supported.
How accurate is the Leave Balance Audit extraction?
The Leave Balance Audit template uses Gemini 2.5 Flash for high-accuracy extraction. Results include confidence scores for each field.
Can I customize the Leave Balance Audit template?
Yes, you can modify the extraction schema, add custom fields, or adjust the instructions to match your specific requirements.
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