Extract Expense Normaliser Data in Seconds — Automatically
Finance teams spend 4+ hours weekly on manual document processing. That's $15,000/year in labor costs for a 10-person team — plus errors that cost $62 each to fix.
Common Pain Points
- Manual data entry errors cost $62 per error to fix
- Delayed processing strains vendor relationships
- Compliance violations from missed fields
- Audit trails incomplete without structured data
What This Template Does
AI-powered extraction using gemini-2.5-flash. Part of 113 production-ready templates.
Capabilities
- Financial Analysis
- Reporting
- Document Processing
- Expense Normaliser
- Financial
Output Schema
{
"$schema": "http://json-schema.org/draft-07/schema#",
"title": "Expense Normaliser",
"description": "Expense Normaliser: Categorise expense items and normalise currency / VAT.",
"type": "object",
"properties": {
"document_type": {
"type": "string",
"description": "Document type"
},
"date": {
"type": "string",
"format": "date",
"description": "Date"
},
"vendor": {
"type": "string",
"description": "Vendor"
},
"vendor
...Quick Start
See It In Action
Real extraction example showing input document and structured output.
STAPLES BUSINESS ADVANTAGE Store #4521 1234 Commerce Boulevard San Francisco, CA 94102 Date: 03/15/2025 Time: 14:32 Receipt #: SBA-2025-0315-4521-8842 ITEMS PURCHASED: ----------------------------------------- HP LaserJet Toner (Black) $89.99 Copy Paper 10-Ream Case $54.99 Staples Premium Pens (12pk) $12.99 Post-it Notes Variety Pack $18.49 Desk Organizer Set $34.99 ----------------------------------------- SUBTOTAL $211.45 Sales Tax (8.625%
{
"document_type": "expense_receipt",
"date": "2025-03-15",
"vendor": "Staples Business Advantage",
"vendor_address": "1234 Commerce Boulevard, San Francisco, CA 94102",
"receipt_number": "SBA-2025-0315-4521-8842",
"description": "Office supplies - toner, paper, pens, notes, organizer",
"category": "Office Supplies",
"line_items": [
{
"item": "HP LaserJet Toner (Black)",
"amount": "$89.99"
},
{
"item": "Copy Paper 10-Ream Case",
"amount": "$54.99"
},
{
"item": "Staples Premium Pens (12pk)",
"amount": "$12.99"
},
{
"item": "Post-it Notes Variety Pack",
"amount": "$18.49"
},
{
"item": "Desk Organizer Set",
"amount": "$34.99"
}
],
"amount": "$211.45",
"currency": "USD",
"tax_type": "Sales Tax",
"tax_rate": "8.625%",
"vat": "$18.24 (8.625%)",
"total": "$229.69",
"payment_method": "Corporate Card ****4521",
"gl_code": "6200-Office Supplies",
"cost_center": "Marketing-West"
}Single receipt from office supply store with itemized expenses. Demonstrates extraction of line items, tax calculations, and GL coding for corporate expense categorization and allocation to cost centers.
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Frequently Asked Questions
What documents can Expense Normaliser process?
The Expense Normaliser template processes finance documents including various formats and layouts. See the instructions for specific document types supported.
How accurate is the Expense Normaliser extraction?
The Expense Normaliser template uses Gemini 2.5 Flash for high-accuracy extraction. Results include confidence scores for each field.
Can I customize the Expense Normaliser template?
Yes, you can modify the extraction schema, add custom fields, or adjust the instructions to match your specific requirements.
Start Extracting Data Today
Process your first document in under 5 minutes. No credit card required.